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Supporting smaller employers to use the apprenticeship service


Information: supporting smaller employers to use the apprenticeship service

This summer, many smaller employers (annual pay bill of less than £3 million) will be using the apprenticeship service for the first time.

As trusted advisors, training providers have an important role to play in supporting these employers.

To benefit from the summer peak in interest from school and college leavers, and to meet the eligibility criteria for the incentive payment for hiring a new apprentice, smaller employers need to prepare as soon as possible:

  • Create an apprenticeship service account. The time needed to set up an account varies depending on each employer’s situation. You can help employers by sharing our support video Registering an account on the apprenticeship service to provide a step-by-step guide.

See: Registering video

  • Reserve apprenticeship funds. It is essential that employers reserve funds through the apprenticeship service before training begins. Our support video Reserving apprenticeship funds provides a step-by-step guide. You can reserve funds on behalf of an employer if you are granted permission when the employer sets up their account. The employer will need to approve all actions.

See: Reserving video

  • Advertise apprenticeship opportunities. If employers are recruiting apprentices externally, they can add their opportunities under ‘Your apprenticeship adverts’ in their apprenticeship service account. The opportunities will be published on Find an apprenticeship. Our new support video Recruiting an apprentice using the apprenticeship service provides a step-by-step guide. You can submit opportunities on behalf of an employer if you are granted permission when the employer sets up their account. The employer will need to approve all actions.

See: Recruiting an apprentice video


This information has been reproduced from ESFA (Education and Skills Funding Agency) June bulletin, more information on ESFA can be found here or contact our team of Swatpro training experts here.

Supporting smaller employers to use the apprenticeship service